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Templates

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1. Print

Templates to print envelopes, business and greeting cards, letters, forms, notes, posters, brochures, covers (for courses, doctorates ...).

Ghent University has an exclusive deal with printing offices Graphius and University Press. Pay attention to choice of paper. See also Ghent University shop for printed matter like conference folders, pens ...

1.1 Envelope, business and greeting card

Printing office Graphius

Personnel of Ghent University can easily order this printed matter at our corporate design printing office Graphius (before known as 'Geers Offset nv'). This exclusive deal (blanket order) entails that Ghent University cannot print these kinds of printed matter anywhere else.

 

How can employees of Ghent University order?

Order via Apollo (from Athena).

Activate your account for the first time. Your login stores all your orders for the future.

Your printed matter will automatically go to the press after approval of the layout. Changes afterwards are not possible. You won't receive a proof print via e-mail.

When the budget is approved in SAP your printed matter will also definitely be produced.

 

Delivery conditions

Deliveries of smaller orders shall be carried out partially via CO2-neutral transport. You will receive your printed matter via the ‘internal post’: between 09:00 and 16:00 at your indicated Ghent University location.

 

Problems or complaints?

Complaints about the corporate design printed matter, damaged package, wrong number of copies ...

 

Durability

Ghent University cares for the environment. Together with Graphius we are consciously trying to make the printing process environment friendly:

  • Stringent minimum norms: an environmental certification system, 100% recycled paper, vegetable bio-inks, 100% recyclable and absolute minimum packaging, … 
  • Graphius further makes extra efforts to operate with, for instance, non-volatile vegetable detergents, monitors waste processing and recycling, production processes using green energy based on renewable resources, and is fully committed to pursuing Sustainable Development Goals.

 

Re-use envelopes for internal Ghent University post

  • Envelopes in the old corporate design (with the old Ghent University logo) can be re-used for the internal Ghent University post. Do not not send them to external target groups.

  • You can use relay envelopes. They last for a longer period because you can add several adresses. Contact milieu@ugent.be if you want to request them.

example: relay envelope

 

    1.2 Letter

    Download the Word template for the letter (Dutch and English version together in one zip file).

    These templates are programmed in the secondary font Arial. You do not have to convert them to UGent Panno Text. 

     

    Installing as document template

    1. Fill in the right details in the Word document, in the right language. Double click in the header to adjust the text there. 
    2. When filled in, you can save the document by following these steps: 'File' > 'Save As' > 'Document template'. Name the template fittingly. The completed template will be automatically saved in the right location.
    3. You can now easily create new documents via 'File' > 'New' > select the saved template.
    4. Print in colour preferably.

    DOWNLOAD

     

    letter UGent example
    Example: letter for central administration
    Example: letter for faculty of Pharmaceutical Sciences

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    Header on forms

    Do you want to program your own form? Respect the same font sizes and principles of the letters as much as possible. Keep in mind the following things:

    • Logo: left (on top or on the bottom) aligned at 2cm from the edge, for A4 at size 4,24 x 5,3 cm. Put the logo on top on the form if you send it digitally, so it stands out when you scroll down the document. Put the logo on the bottom if you print the form.
    • Title: preferably in capitals, underlined, blue R30-G100-B-200
    • E-mail adresses and websites: entirely in small letters
    • Font: You can use the primary font UGent Panno Text only when you export these files into pdf or when you print them out, otherwise use the secondary font Arial when you digitally send the original files in Word or Powerpoint to others. See 4.2 Secondary: Arial

    DOWNLOAD

    Header on forms: basis

     

    1.3 Note - report

    This Word template (in Dutch) should primarily be used when typing a report. It is also applicable for the layout of similar documents, such as notes and doctoral dissertations. 

    The template comprises a front cover, an attendance record, a table of contents, attachments and references. It is flexible in its usage; for example, you can omit 'References' when this is not relevant, or do not have to move 'Attachments' to a new page in case of only a few attachments.

    Use the preset text styles. They have been programmed in the secondary font type Arial to avoid that the font type switches when the original source file in Word is sent out digitally outside of Ghent University.

    Preset title styles

     

    Only the front cover differs for each faculty. For Bachelor’s and Master’s dissertations use 1.7 cover.

    DOWNLOAD

    1.4 Poster

    Scientific poster

    For the layout of an academic poster, use these PowerPoint templates in format A0 (= 84.1 x 118.9 cm). Save the resulting file as a pdf and print it yourself or print it on paper / textile via the exclusive deal with printing office University Press.

    For each faculty, a Dutch and English version is provided with an adjusted logo, faculty icon and colour. A version for research groups spread over various faculties and for Campus Kortrijk is also available.

    This template is a first step containing preset basic elements such as logos, colour, frames, contact data and uploadable images. It can be used as a flexible tool; you can add or delete elements in either the slide or the ‘slide master’.

    Use a computer on which the font type ‘UGent Panno Text’ has been installed. You can of course in- or de-crease the text size or adjust the number of columns according to your content.

    DOWNLOAD

    Example of scientific posters faculty of Arts and Philosophy (format A0)

       

      Poster for campaign or event

      Do you want a poster for a project or event?

      A poster stands out when you have a great combination of text and images. Make sure this matches within the imagery. Our corporate design is very recognizable via a basic design with blue colour fields: see examples at brand porfolio. Keep in mind all the basic principles (logos, colours, typography, ipmagery, grid ...). It is more powerful to design a unique image exclusively for your message.

      You can print it via the exclusive deal with printing office University Press. They can also design for you using fixed templates. If you prefer to use a unique image or a more complex layout, the department of Communication and Marketing can help you find other graphic designers that know the corporate design perfectly: huisstijl@ugent.be.

       

      Example: posters Student Counselling Office
      Example: posters with illustration or photo

       

      1.5 Flyer

      The same principles of the poster need to be applied to the flyer. Preferably, work with graphic designer that can create something unique for you that matches the Ghent University imagery. This way you message will stand out.

      The department of Communication and Marketing can help you find a graphic designer that knows the new corporate design perfectly: communicatie@ugent.be

      DOWNLOAD FLYER

      Is it not possible to work with a graphic designer? Download these Word templates to design:

      1. A5 flyer (cut A4 in 2 parts)
      2. tri-fold leaflet ('zigzag-fold' or 'Z-fold' A4 in 3 parts)

      Use a computer on which the font type ‘UGent Panno Text’ has been installed. Then edit your text. You can adjust the darker blue title area. The light blue background can also be replaced by another picture. Save the result as a pdf and print/cut/fold this preferably in a professional printing office.

       

      Example: flyer A5 (left), tri-fold (right)

       

      1.6 Brochure

      Make sure the publication of Ghent University has a professional layout and finish.

      Ask for a graphic designer if you want to publish something, don't just do this in a Word file. Do not print out the file yourself, but go to a printing office

      The department of Communication and Marketing can help you find a graphic designer that knows the new corporate design perfectly: communicatie@ugent.be

      1.7 Cover

       

      Conference folder

      Order the A4 folder for event via the Ghent University shop.

       

      Bachelor and Master dissertation

      Use this Word template as a front cover for your Bachelor’s, Master’s or optional doctoral dissertation. Available in Dutch or English.

      DOWNLOAD

      Example: cover Faculty of Sciences

       

      Courses, essays, invitations...

      See list of publishers and printing offices who can make a cover in the corporate design for you (with professional graphical software).

      DOWNLOAD

      Is it not possible to work with a graphic designer? Download this Word template to design a simple A4 cover. 

      Available in Dutch and English. Use a computer on which the font type ‘UGent Panno Text’ has been installed. You can replace the coloured area with a picture if you like.

       

      Lannoo cover voorbeeld
      example: cover course Academia Press
      example: cover course deBOEKMAKERIJ
      example: cover course deBOEKMAKERIJ
      example: cover doctorate University Press

      1.8 Printing services

      These publishers and printing offices can print in the corporate design for you (with professional graphical software):

       

      For envelope, business and greeting cards:

      Printing office Graphius
      Eekhoutdriesstraat 67
      9041 Oostakker
      T. +32 9 218 08 43
      michel.bovens@graphius.com

       

      For posters, flyers, leaflets:

      University Press
      Rechtstro 2
      9185 Wachtebeke 
      T. +32 9 342 72 25
      See SharePoint

       

      For covers and other:

      Other printing offices who are to willing to apply the corporate design correctly, can send an e-mail to huisstijl@ugent.be to be added to the list above.

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